What is it? Why is it important?
In a study, staff qualifications and ensuing responsibilities must be clearly defined and documented.
Staff qualifications and responsibilities can be documented in:
- A CV (e.g. education / further education, vocational trainings)
- Training certificates (e.g. GCP, lMP handling, data entry into the study eCRF)
- A job description, which is an agreement between employee and line manager regarding employee duties and responsibilities
- A study delegation-log, specifying staff duties and responsibilities within a given study
- An organigram, where the structural organisation of a study team is depicted, including communication and reporting lines
Depending on study design and complexity additional requirement may apply, such as:
- Selective expertise and qualifications (e.g. handling of complex machinery)
- The recruitment of external service providers (e.g. laboratories)
- The need for extensive staff trainings
What do I need to do?
As a SP-INV or Site-INV, file the following qualifying documents in the TMF and/or ISF of your study:
- Study staff CVs
- The study delegation log
- Study applicable:
- Training documents (e.g. study protocol, IMP- and sample management, SOPs, WIs)
- Certificates (e.g. GCP-training, study applicable training certificates such as laboratory training, IMP/MD handling)
- If applicable, study relevant job descriptions
Ensure CVs, training logs and job descriptions are up-to-date, personally dated and signed.
Staff expertise during study planning and conduct requires both medical and clinical expertise, including know-how regarding the special demands needed for clinical research.
Evaluate staff resources based on:
- What type of skills are needed for the planned study?
- Does staff have the required qualifications based on education, further education, and vocational training?
- Which qualifications are missing?
- Can staff be trained or must specific study tasks be outsourced?
- Availability: Does staff have sufficient disposable free time to acquire required skills and expertise?
- Budget: How will the requirement for qualified study staff affect the overall study budget (hiring of experts, staff education and trainings)?
Where can I get help?
Your local CTU↧ can support you with experienced staff regarding this topic
Basel, Clinical Trials Unit, CTU, dkf.unibas.ch
Bellinzona, Clinical Trials Unit, CTU-EOC, www.ctueoc.ch
Bern, Clinical Trials Unit, CTU, www.ctu.unibe.ch
Geneva, Clinical Research Center, CRC, crc.hug.ch
Lausanne, Clinical Research Center, CRC, www.chuv.ch
St. Gallen, Clinical Trials Unit, CTU, www.kssg.ch
Zürich, Clinical Trials Center, CTC, www.ctc.usz.ch
Swissethics – see in particular
- Staff list
ICH GCP E6(R2) – see in particular guidelines
- 2.7 Investigator’s Qualifications
- 4.1.1 Investigator’s Qualifications
- 4.1.5 List of study staff
- 5.4.1 and 5.5.1 Sponsor’s Selection
- 5.3 Medical Expertise
- 5.6.1 Investigator’s Qualifications