What is it? Why is it important?

Main activities and responsibilities of biobanking staff include:


Based on performed activities and responsibilities, biobanking staff can include a:

  • Biobank operational manager responsible for biobank governance, including staff management
  • Quality manager who writes SOPs/WIs needed for the daily during of the biobank, including the monitoring of quality indicators
  • Data manager who manages the electronic documentation of Biological Material (e.g. BIMS)
  • Logistics manager who manages facilities and materials, consumables, equipment, including its ongoing surveillance and maintenance
  • Laboratory technicians who process and analyze Biological Material (BM)
  • Study coordinator who manages / coordinates the collectiontransport and processing of BM

What do I need to do?

Based on the set-up of your biobank:

  • Define required staff needed for the smooth running and management of your biobank. Ensure staff resources are adequate to guarantee the ongoing correct administration and quality management of your biobank
  • Consider the need to outsource biobanking services. Remember that the responsibility to safeguard the quality of purchased services remains with the biobank
  • Based on delegated biobanking responsibilities, ensure staff have the appropriate qualifications, required trainings, and ongoing required education (e.g. specific processing techniques, the management of the biobanking database)
  • Set-up individual training plans for each staff member, and ensure they remain current. Retrain as necessary
  • Document biobank qualifications and trainings (e.g.CV, job description, training-logs)

Where can I get help?

Your local CTU can support you with experienced staff regarding this topic

The Swiss Biobanking Platform (SBP) can provide you with support on this topic.

External Links

Swissethics – see in particular

  • Topics / Biobanks and data registries


ISO 20387:2018 Biotechnology - Biobanking (access liable to cost) – see in particular section

  • 6 Resource requirements

Swiss Law

HRO – see in particular articles

  • Art. 4 Professional qualifications
  • Art. 5 Storage of health-related personal data and biological material
  • BM – Biological Material
  • BIMS – Biobank Information Management System
  • CTU – Clinical Trials Unit
  • CV – Curriculum Vitae
  • EC – Ethics Committee
  • HRO – Human Research Ordinance
  • ISO – International Organization for Standardization
  • QMS – Quality Management System
  • SBP – Swiss Biobanking Platform
  • SOP – Standard Operating Procedures
  • WI – Working Instruction
Set-Up ↦ Biobanking ↦ Staff Management ↦ Requirement

Provides some background knowledge and basic definitions

Basic Monitoring
Basic Drug or Device

Starts with a study idea

Ends after having assessed and evaluated study feasibility

Concept Drug or Device

Starts with confidence that the study is feasible

Ends after having received ethics and regulatory approval

Development Drug or Device

Starts with ethics and regulatory approval

Ends after successful study initiation

Set-Up Ethics and Laws
Set-Up Quality and Risk
Set-Up Drug or Device

Starts with participant recruitment

Ends after the last participant has completed the last study visit

Conduct Drug or Device

Starts with last study visit completed

Ends after study publication and archiving

Completion Statistics
Completion Drug or Device
Current Path (click to copy): Set-Up ↦ Biobanking ↦ Staff Management ↦ Requirement

Please note: the Easy-GCS tool is currently under construction.